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Operating Manual for Easy Availability


Downloading

- To download the free trial copy of the software go to the download page.

- To download a full copy of the software, go to the link specified in your confirmation email, sent to you once your purchase order has been processed. You can either click the link contained in the email, or cut and paste the link into your browser address bar and press 'Enter'.

In either case (assuming you are using a Windows PC) single-left-clicking the 'Download' link on the page should mean that the file (which will be an archived ZIP file) will be offered to you automatically either to 'Open' or 'Save'. Choose 'Save', and select a handy location on your PC in which to place the file.

In the event that single-left-clicking the link does not result in the file being offered to you, then single-RIGHT-click the link and select 'Save Target As ...' from the small menu which appears. Once again, select a handy location on your PC in which to store the file.

Now you can move on to 'Unzipping'.
Unzipping

All the Easy Availability files are packaged and delivered in a .zip file format, so this step requires you to un-zip these files.

If you don't already have the common utility WinZip, you can download it from www.winzip.com. It will allow you to get at the files inside the distribution package so that you can start setting up Easy Availability.

Use WinZip to open the downloaded 'ZIP' file (or use Windows' own inbuilt unzipping utility). 'Unzip' all the files into a handy location on your PC (perhaps 'My Documents') ensuring that you maintain the directory structure.

Now navigate to these newly unzipped files. You should find a new directory labelled for the version you've just unzipped (either ea_sp, ea_sp_plus, ea_mp, or ea_trial). Inside it will be all the files and directories of your new software.

You can now proceed either to the 'FTP' or to the 'Uploading' stage in this manual.
Getting your FTP programme ready

Hopefully, you are familiar with FTP, the File Transfer Protocol. If you have a web site and are managing the files for it personally, you will probably already use an FTP client to upload and download files. If not, then more information follows:

FTP stands for File Transfer protocol and is a way of transferring files from one computer to another. Typically, website owners use FTP to transfer files between their home PC and their web host's server.

Some Windows-based FTP software is available free of charge, and we can suggest Smart FTP which is available (free for private use) from Download.com. In addition, we can suggest CoreFTP who also offer a free version for download.

Both companies provide good on-line instructions and tutorials, although the tutorials at SmartFTP are perhaps more comprehensive. See SmartFTP Online Tutorials

A full set of FTP instructions is beyond the scope of this page, but the two links above will provide highly-relevant instructions.

However, in overview, most modern FTP software uses a graphical interface which shows two 'windows' on your PC screen. Typically, the left hand screen shows a listing of the directories and files on your local PC, while the right hand window shows a listing of the directories and files on the web server you are connected to. Transferring files between the two is usually as simple as selecting them in one window and then pressing a 'transfer' button to have them transferred to appear in the other.

An important point to remember is that files must be transferred in the right 'mode' to avoid corruption of the data. Usually this is 'ASCII mode' for text files and 'Binary mode' for images. Many 'modern' FTP programs will have an 'auto' setting which will attempt to analyse the file for you and transfer it in the right mode.

N.B. As far as Easy Availability is concerned, you should ensure that your FTP package is transferring the graphic images in Binary mode and everything else in ASCII mode!
Uploading the EasyAvailability files to your web server

Connect to your web site with your FTP client software. You will need to decide on a destination location on your web server in which to place the EasyAvailability files and folders. Where you decide to place the Easy Availability files will depend upon which version of the software you've purchased. The guide below will help you.

1. The 'Single Property' version allows one instance of the software to be installed. You can chose to place this in your web server's root directory if you wish (i.e. just below 'public_html' or 'www'), or you may prefer to make a directory specifically for your availability page installation - perhaps:

public_html/availability/

and place all of the EasyAvailability files in there.

(TIP: If you decide to make a new directory on your server, in which to hold your Easy Availability files, you can use your FTP client to make it.)

2. The 'Multiple Property' version allows one instance of the software to be installed. You can chose to place this in your web server's root directory if you wish (i.e. just below 'public_html' or 'www'), or you may prefer to make a directory specifically for your availability page installation - perhaps:

public_html/availability/

and place all of the EasyAvailability files in there.

(TIP: If you decide to make a directory on your server, in which to hold your Easy Availability files, you can use your FTP client to make it.)

3. The 'Single Property PLUS' version allows up to FIVE instances of the software to be installed, so you cannot place all of these in your web server's root directory or they will simply overwrite each other. You must make a directory specifically for each of your separate availability page installations - perhaps named after each property you are renting. Ideally, these directory names should be short, without spaces, and containing NO unusual characters (such as accented characters). When completed, your newly-created directory structure may look like this:

public_html/abrassets/
           /minerve/
           /sebastian/
           /passou/
           /lavorge/




Having decided on your directory location, upload your Easy availability files to it. Precisely how you do this will depend on which FTP client you are using, but in both of the products we recommend below this will mean using the FTP client's 'local' window to navigate to the Easy Availability files on your PC, and the 'remote' window to navigate to the proposed location on your server. You should then highlight all the files and directories in the left hand window (see the INSTALL.TXT document that comes with your product for a full list of these files) and transfer them to the right-hand window.

VERY IMPORTANT!!! You must transfer the image files in 'Binary' mode and ALL THE REMAINDER in 'ASCII' mode. Failure to do this may result in your files being corrupted and the product failing to function. This distinction is often taken care of automatically in FTP client software, with transfers often set to 'Auto' so that the software takes care of the transfer mode. Make sure your client is transferring the files in the correct mode or your installation of Easy Availability may not work. If in doubt, transfer the files manually in the appropriate mode.


FTP Software
There are many products available but you may like to explore Smart FTP and CoreFTP.

More details can be found in the 'FTP' section of this manual.
File Permissions

Overview

Access to files on web servers is governed by a series of 'permissions' for security purposes. These permissions dictate who is allowed to 'read', 'write' to, or 'execute' these files.

Easy Availability requires that some files be given 'write' permissions so that the program can store data in them. The procedure is quite easy, but the method varies according to the kind of server your web host uses.

If you are using a Linux server then you will be able to make these changes to the 'file permissions' remotely, by using a function called "CHMOD" - a program used on Linux systems to change permissions of files. It should be possible to set the permissions on a file or folder using your FTP program.

NB. If you are using a Windows server then remote CHMOD will not work.

Follow the directions below according to the type of server you have.



Linux/Unix: Open your FTP program and connect to your website. On your web server, navigate to the files for which you wish to change permissions. Highlight each file and use CHMOD to set its permissions as specified in the INSTALL.TXT instructions included in your ZIPPED software file. On some FTP programs, setting permissions is as easy as right-clicking the file and choosing 'CHMOD' or 'Permissions' from the fly-out menu.

TIP: If your FTP program does not list CHMOD as a function or tool, try looking for a function labeled 'attributes' or similar.

Windows: Methods to set Windows file permissions are a little less specific because there is no standard way for users to change file permissions remotely. Windows does not support FTP CHMOD. The normal solution is to access your website via its 'Control Panel' and to use the Control Panel's internal file manager to navigate around your files and change the permissions as necessary.

If you have no access via a file manager you can write to your web host, specifying the files you want changed, and ask them to set the permissions for you.

You will need to give 'write' permissions to the files specified in the INSTALL.TXT instructions included in your ZIPPED software file.

NB For security purposes the Easy Availability files and their permissions are not listed here, but can be found in the Installation guide (INSTALL.TXT) that accompanies the product.
Security

The following is only relevant if you are installing Easy Availability into a sub-directory (e.g. /home/public_html/availability/ ) on your web server. If you have installed EasyAvailability in your web 'root' directory (i.e. /home/public_html/) then you can ignore what follows.

If you have placed the files in a sub-directory then, for security purposes, that sub-directory should contain an 'index' file to display to surfers who attempt to explore the directory. Without an 'index' file, a complete list of files from your Easy Availability installation will be shown. This represents a potential security risk. (This doesn't happen if you install your files in the 'root' directory because your site's own 'Home' page acts as the index file for the 'root' directory.)

EasyAvailability comes complete with a 'ready-to-use' index page in case you need to use it. It is in the same directory as 'availability.php' and is called 'ea_index.html'.

If you need to use it as an 'index' page, simply connect to your site with FTP, navigate to the file 'ea_index.html' and 'rename ' it to 'index.html'. You can use your FTP software to rename the file. Any surfers then visiting that directory will be redirected to your availability page instead of being shown a directory listing.


** WARNING! ** Do not utilise or rename the file 'ea_index.html' if your Easy Availability installation is in the web 'root' directory (i.e. /home/public_html/ OR /home/www/), or you will overwrite your own site's HOME page!!
Unlocking the software

EasyAvailability is licensed software that needs to be 'unlocked' before it will operate. This process is largely automatic.

After you have uploaded the files to your web server (using FTP) you should navigate into your Easy Availability installation directory with a web-browser, in search of the file 'ea_admin.php'. The web address you type into your browser may look like the following:

http://www.yourdomainname.com/availability/ea_admin.php


As soon as you open this page for the first time the product will self-register and unlock provided that correct file permissions have been set as per the instructions in INSTALL.TXT.


Logging in for the first time

Once you have installed all the EasyAvailability files on your web server you will be able to login and begin customising it to your needs.

Easy Availability is essentially a product with two sections:
  1. The 'Availability' page that your customers will see
  2. An 'Admin Panel' which allows you to change dates, enter text and customise all the colours that display in your 'Availability' page.
To administer your product you will need to login to the admin panel. To find this, do either of the following:
  1. In your browser, type in the address of your admin page according to its location, perhaps something like:

    http://www.yoursite.com/availability/ea_admin.php

  2. Visit your 'Availability' page at its location on your server, perhaps something like:

    http://www.yoursite.com/availability/availability.php )

    and then click the small grey link labelled 'Admin' at the very bottom of the page.


Once at the admin panel you will need to login to use it. There are default login details included in the installation instructions that accompany the product. You should change these as soon as possible after logging in for the first time!

To login for the first time simply enter the default Username and password into the login boxes at the top right of the admin page. Press 'Login' and the screen should refresh and show that you are logged in.

If a login does not happen (and sustain) then either you have entered the wrong login details or your browser is not set up to deal with 'sessions'. To ensure that your browser has no problems with sessions you should test it first with our online demo.
Initial Configuration

(i) Single Property Version

To set up your availability page you will need to configure it according to your own requirements. To begin, click the button labelled 'Click to Edit ALL Other Page Text, Prices & Login Data' on the main admin page.

This will take you to a page with 4 main sections, where you will make changes that will be saved when you press the 'submit' button at the bottom:

Section A: Login Details

As soon as possible you should go to this section and change the default Username and password. You should also enter your own email address. This is very important because your login details will be sent to this address if you forget them.

NB. After changing your username or password you will be logged out automatically and will need to log back in.


Section B: Prices and Seasons

In this section you get a chance to specify which season names you want to use later in your availability calendar (you can choose from 'Off', 'Low', 'Mid', 'High' or 'Peak'), and also whether you want to display a price grid on your availability page.

To use a season you just 'enable' it, and then enter a Price, or 'price range' for that season. If you change your mind about using a particular season then simply return to this page and 'disable' it.


Section C: Text on your page.

Here you should enter your property name, or title, and up to four sections of text which will appear in different locations on the page.

Property Name: The property's name will be incorporated into the title of the calendar display table.

Text 1: Appears under the 'Key' table and above Text 2.

Text 2: Appears below Text 1 and above the 'Price' grid. Text 2 is linked to the price grid. If you elect not to display the price grid then Text 2 will not appear either.

Text 3: Appears below your availability calendar

Text 4: Appears below your Text 3.

The reason for separating Text 3 & Text 4 is to make it a little easier to add and edit text if you have quite a lot of it. Editing text via the small text boxes in on-line forms can be fiddly.


Section D: The Home link and META DATA for your availability page.

This is an area in which lots of people can get confused, principally because this information is usually 'invisible' to them when they surf the net visiting web pages. However, it's nearly always present on web pages and is essential to their proper cataloguing by search engines.

We cannot tell you what to put in this section because it will be unique to your page and your property, but we have left some guidelines pre-entered in the boxes. These will need to be changed.

Provide a link back to your homepage:
This link will allow visitors on your availability page to be able to find their way back to your home page. It's a very basic form of navigation that will suffice if you don't intend a more customised approach to integrating your availability page into your existing site (perhaps by adding menus of the kind found elsewhere on your pages).

The link can be 'relative' to the directory in which you installed Easy Availability, or 'absolute' (e.g. http://www.yourdomainname.com/index.html )

Title for your 'Availability' page:
This is the page title that will appear on the top line of your browser, and will be logged by search engines. For those familiar with HTML, information you enter in this box will be automatically inserted inside the <title></title> tags in the <head> of your availability page.

Description for your 'Availability' page:
This is the page's <meta name="description"> tag, in the <head> of your availability page, that will be logged by search engines and used to describe your site. If it is left blank then many search engines will simply use your page title as a description for your site. The description tag gives you an opportunity to present a fuller description that is a little more relevant than a simple page title.

Keywords for your 'Availability' page:
Some search engines (but not all) take note of keywords in the <meta name="keywords"> tag in the <head> of your availability page to help with indexing your page. Keywords and phrases you enter here should reflect your page content.


(ii) Multiple Property Version

To set up your availability page you will need to configure it according to your own requirements. To begin, click the button labelled 'Click to Edit Page Text & Login Data' on the main admin page.

This will take you to a page with 3 main sections, where you will make changes that will be saved when you press the 'submit' button at the bottom:

Section 1: Login Details

As soon as possible you should go to this section and change the default Username and password. You should also enter your own email address. This is very important because your login details will be sent to this address if you forget them.

NB. After changing your username or password you will be logged out automatically and will need to log back in.


Section 2: Text on your page.

Text 1: Appears under the 'Key' table and above the Availability table.

Text 2: Appears below your availability calendar

Text 3: Appears below your Text 2.

The reason for separating Text 2 & Text 3 is to make it a little easier to add and edit text if you have quite a lot of it. Editing text via the small text boxes in on-line forms can be fiddly.


Section 3: The Home link and META DATA for your availability page.

This is an area in which lots of people can get confused, principally because this information is usually 'invisible' to them when they surf the net visiting web pages. However, it's nearly always present on web pages and is essential to their proper cataloguing by search engines.

We cannot tell you what to put in this section because it will be unique to your page and your property, but we have left some guidelines pre-entered in the boxes. These will need to be changed.

Provide a link back to your homepage:
This link will allow visitors on your availability page to be able to find their way back to your home page. It's a very basic form of navigation that will suffice if you don't intend a more customised approach to integrating your availability page into your existing site (perhaps by adding menus of the kind found elsewhere on your pages).

The link can be 'relative' to the directory in which you installed Easy Availability, or 'absolute' (e.g. http://www.yourdomainname.com/index.html )

Title for your 'Availability' page:
This is the page title that will appear on the top line of your browser, and will be logged by search engines. For those familiar with HTML, information you enter in this box will be automatically inserted inside the <title></title> tags in the <head> of your availability page.

Description for your 'Availability' page:
This is the page's <meta name="description"> tag, in the <head> of your availability page, that will be logged by search engines and used to describe your site. If it is left blank then many search engines will simply use your page title as a description for your site. The description tag gives you an opportunity to present a fuller description that is a little more relevant than a simple page title.

Keywords for your 'Availability' page:
Some search engines (but not all) take note of keywords in the <meta name="keywords"> tag in the <head> of your availability page to help with indexing your page. Keywords and phrases you enter here should reflect your page content.


When you have finished, click 'Save Page Data' to return to the main Admin Panel.


Next, click the button labelled 'Click to Edit Property Prices, Names and Seasons Data' on the main admin page

Names Prices and Seasons

Seasons: In this section you get a chance to specify which season names you want to use later in your availability calendar (you can choose from 'Off', 'Low', 'Mid', 'High' or 'Peak').

To use a season you just 'enable' it, and then enter a Price, or 'price range' for that season. If you change your mind about using a particular season then simply return to this page and 'disable' it.


Prices: Enter a single price or a price range. We advise you to keep it short and legible. Also, we advise against the use of currency symbols as they do not display reliably across all browsers using different languages. Instead. we advise you to write the currency in words in Text Box 1 (find this under 'Click to Edit Page Text & Login Data' on the main admin page).

Names: Enter a name for each property you wish to display. Leaving a name field blank will disable that column and cause it not to display in your finished availability page.
How to link Easy Availability to your pages

1. Linking Easy Availability to your home page can be done in a simple and basic way by adding your home page URL to the 'Provide a link back to your homepage:' field when configuring your page data. This will enable surfers to return to your home page (or indeed any page URL you enter in the field) once they are on your availability page.


2. Linking your existing pages to your availability page can be done by the addition of a simple link to one or more of your other site pages. If you want an 'absolute' link then it should be in the format:

<a href="http://www.yourdomainname.com/availability/availability.php">See Our Availability</a>

which will produce a link that looks like this: See Our Availability.

Alternatively, the link can be made 'relative', as in:

<a href="availability/availability.php">See Our Availability</a>


In either case, you then need to copy-paste the link into any other site page from which you want visitors to be able to explore your availability.
Lost password

If you have forgotten your password for Login then please do the following.

1. Go to the Admin page.

2. Click on the 'Forgotten login details? - GET THEM' button in the bottom right-hand corner of the Admin page.

3. A new page will open and you will be asked to enter your registered email address and then click the Submit button.

4. Do so, and your Username and password will be sent to your registered email address.
Logging in

At the bottom of your Availability page you will find a small grey link labelled 'Admin' - click on it and you will be taken to the Admin page.

In the top right-hand corner of the Admin page you will see two fields for 'Username' and 'Password' and a 'Login' button. Please enter your details and click on 'Login' - the display in the top right hand corner will then change to 'You are logged in as: [username]'
Logging out

Once you have finished editing your availability calendar, and have saved all your changes, just click on the 'LOGOUT' button in the upper-right hand corner of the Admin Page. This will 'destroy' your login session and leave you logged out.

For additional security, and to ensure that no one else can use your login session to make changes to your page, you may wish to close your browser window(s) to clear the session from the browser's 'memory'.
Making a New Calendar

1. Go to the Admin page and login.

2. Click on the 'Start a NEW calendar from Scratch' button.

3. This will open a new page. Please make choices regarding start year, start month and 'start' day of the week.

4. Then click on the 'Make My Calendar' button - you will be taken to a draft calendar layout for you to approve.

5. If you are happy with the layout as displayed, then click 'Save My Calendar'.

6. If you are unhappy then click on 'Start a New Calendar from Scratch to go back and start again'.
Changing Page Text

Single Property Version

1. Go to the Admin page and login.

2. Use the button labelled 'Click to Edit ALL Other Page Text, Prices & Login Data' to access your configuration page.

3. Use the various text boxes to customise your page text according to the following guidelines:

  • Property Name: The property's name will be incorporated into the title of the calendar display table.
  • Text 1: Appears under the 'Key' table and above Text 2.
  • Text 2: Appears below Text 1 and above the 'Price' grid. Text 2 is linked to the price grid. If you elect not to display the price grid then Text 2 will not appear either.
  • Text 3: Appears below your availability calendar
  • Text 4: Appears below your Text 3.
Note: The reason for separating Text 3 & Text 4 is to make it a little easier to add and edit text if you have quite a lot of it. Editing text via the small text boxes in on-line forms can be fiddly.

4. After making your choices please click 'Save Page Data'



Multiple Property Version

1. Go to the Admin page and login.

2. Use the button labelled 'Click to Edit Page Text & Login Data' to access your configuration page.

3. Use the various text boxes to customise your page text according to the following guidelines:

  • Text 1: Appears under the 'Key' table and availability table.
  • Text 2: Appears below your availability calendar
  • Text 3: Appears below your Text 2.
Note: The reason for separating Text 2 & Text 3 is to make it a little easier to add and edit text if you have quite a lot of it. Editing text via the small text boxes in on-line forms can be fiddly.

4. After making your choices please click 'Save Page Data'
Establishing Seasons & Prices

Single Property Version

1. Go to the Admin page and login.

2. Use the button labelled 'Click to Edit ALL Other Page Text, Prices & Login Data' to enter the configuration page.

3. Go to section 2 ('Information for your Price Table and Season Colour Key Table')

4. Decide whether to enable or disable a price display grid.

5. Now specify which season names you want to attach to your availability calendar (you can choose from 'Off', 'Low', 'Mid', 'High' or 'Peak').

6. To use a season you just 'enable' it, and then enter a Price, or 'price range' for that season. If you change your mind about using a particular season then simply return to this page and 'disable' it.

7. After making your choices, please click 'Save Page Data'



(ii) Multiple Property Version

1. Click the button labelled 'Click to Edit Property Prices, Names and Seasons Data' on the main admin page

Seasons: In this section you get a chance to specify which season names you want to use later in your availability calendar (you can choose from 'Off', 'Low', 'Mid', 'High' or 'Peak').

To use a season you just 'enable' it, and then enter a Price, or 'price range' for that season. If you change your mind about using a particular season then simply return to this page and 'disable' it.


Prices: Enter a single price or a price range. We advise you to keep it short and legible. Also, we advise against the use of currency symbols as they do not display reliably across all browsers using different languages. Instead. we advise you to write the currency in words in Text Box 1 (find this under 'Click to Edit Page Text & Login Data' on the main admin page).

Names: Enter a name for each property you wish to display. Leaving a name field blank will disable that column and cause it not to display in your finished availability page. 2. After making your choices, please click 'Save Page Data'
Change the display of seasons

1. Go to the Admin page and login.

2. Use the button labelled 'Edit this Calendar'. Be patient while your page loads in your browser. There is a lot of information being transmitted and processed.

3. You will be taken to a new page where your whole calendar will be laid out with opportunities for you to edit the 'Season' applicable to each week of the year. By default each week will always show the 'lowest' season you've selected to work with in your range of seasons.

4. To select a different season for any week simply select the new season from the drop-down menu for that particular week.

5. Go through the year, selecting and changing seasons to reflect your pricing structure.

6. After you have made your alterations please make sure to click 'Save Edited Calendar'.

7. Please be patient while your page is analysed, processed and transmitted to your server.
Changing Prices

(i) Single Property Version

1. Go to the Admin page and login.

2. Use the button labelled 'Click to Edit ALL Other Page Text, Prices & Login Data'.

3. Go to section 'Information for your Price Table and Season Colour Key Table'.

4. Select 'Yes' to enable the price grid

5. Select the 'currency' in which to display your prices.

6. Select the period over which they are chargeable.

7. Enable the 'seasons' you use for your price bands, and set a price for each. N.B. You should set a price OR a price-range, but not both or the software will flag-up an error.

8. After making your choices please click 'Save Page Data'



(ii) Multiple Property Version

1. Click the button labelled 'Click to Edit Property Prices, Names and Seasons Data' on the main admin page

Prices: Enter a single price or a price range. We advise you to keep it short and legible. Also, we advise against the use of currency symbols as they do not display reliably across all browsers using different languages. Instead. we advise you to write the currency in words in Text Box 1 (find this under 'Click to Edit Page Text & Login Data' on the main admin page).

2. After making your choices please click 'Save Page Data'
Show a Day as Booked

Single Property Version ONLY

1. Go to the Admin page and login.

2. Use the button labelled 'Edit this Calendar'. Be patient while your page loads in your browser. There is a lot of information being transmitted and processed.

3. You will be taken to a new page where your whole calendar will be laid out with opportunities for you to 'Book' any day of the year, or not. By default each day will always be selected as 'available'.

4. To show a day as 'Booked', put a 'tick' or 'check' mark in the box next to the day that is now booked. Mark other days as appropriate.

5. After you have made your alterations please make sure to click 'Save Edited Calendar'.

6. Please be patient while your page is analysed, processed and transmitted to your server.
Show a Week as Booked

Single Property Version

1. Go to the Admin page and login.

2. Use the button labelled 'Edit this Calendar'. Be patient while your page loads in your browser. There is a lot of information being transmitted and processed.

3. You will be taken to a new page where your whole calendar will be laid out with opportunities for you to 'Book' any week of the year, or not. By default each week will always be selected as 'No' in the 'Book' column.

4. To 'Book' a week, select 'Book' from the drop-down menu in the 'Book' column for that particular week.

5. After you have made your alterations please make sure to click 'Save Edited Calendar'.

6. Please be patient while your page is analysed, processed and transmitted to your server.



Multiple Property Version

1. Go to the Admin page and login.

2. Use the button labelled 'Edit this Calendar'. Be patient while your page loads in your browser. There is a lot of information being transmitted and processed.

3. You will be taken to a new page where your whole calendar will be laid out with opportunities for you to 'Book' any week of the year by putting a tick, or check mark, in the box next to the week.

4. To un-'Book' a week, remove the check mark.

5. After you have made your alterations please make sure to click 'Save Edited Calendar'.

6. Please be patient while your page is analysed, processed and transmitted to your server.
Hide a week or weeks from display

1. Go to the Admin page and login.

2. Use the button labelled 'Edit this Calendar'. Be patient while your page loads in your browser. There is a lot of information being transmitted and processed.

3. You will be taken to a new page where your whole calendar will be laid out with opportunities for you to 'Show' any week of the year, or not. By default each week will always be selected as 'Show'.

4. To 'hide' a week, select 'No' from the drop-down menu in the 'Show' column for that particular week.

5. After you have made your alterations please make sure to click 'Save Edited Calendar'.

6. Please be patient while your page is analysed, processed and transmitted to your server.
Changing Page Colours

1. Go to the Admin page and login.

2. Use the button labelled 'Click to Edit Page Colours' to enter the 'Colours' page.

3. The page contains fairly comprehensive instructions on how to use the colour picker tool to experiment with a palette of new colours to establish potential colour schemes that you may wish to implement.

4. Supply HEX codes for the colours you want to change (see the guide below) and then click 'Save Your New Page Colours' to see the effect of your new colour scheme.

5. If you don't like your new colour scheme, or if you get into a muddle and want to start again, you can restore the original colour scheme of Easy Availability with a single click of a button. To do so, go back into the 'Colours' page and click the button marked 'Click to restore default colours' and the original product colour scheme will be restored.



What Changes What?

Some of the 'colour change' field labels are self-explanatory but, for those that are not, here is a brief guide.

Body Background - this is the background of the screen, outside of the availability 'page'.
Body Text
- This is the default colour for all text on the page unless it has had its colour changed explicitly below.
Main Table Background
- This is the background colour of the availability 'page' outside the calendar.
Key Table Background
- the background colour of the 'Key' table.
Key Table Text
- the colour of the text inside the 'Key' table.
Price Table Background
- the background colour of the 'Price' table.
Price Table Text
- the colour of the text inside the 'Price' table.
Calendar Header Background
- Background colour of the first row of the calendar.
Calendar Header Text
- Text colour in the first row of the calendar.
Calendar Background
- Background colour of the rest of the calendar where the dates are displayed.
Calendar Background Text
- Text colour for the rest of the calendar where the dates are displayed.


The remainder of the labels - shown below - should be self-explanatory:


Off Season Background

Off Season Text

Low Season Background

Low Season Text

Mid Season Background

Mid Season Text

High Season Background

High Season Text

Peak Season Background

Peak Season Text

Booked Week Background

Booked Week Text

Changing Masthead - simple

The simplest way of changing the masthead graphic on your availability page is to overwrite the existing graphic with one of your own. To do that, follow these instructions:

1. Make a new graphic in your favourite graphics program.

2. For best fit, the graphic should conform to these dimensions: 758 pixels wide x 100 pixels high. Try to keep it within a 'reasonable' file size ... say 15 kb - 30 kb.

3. Save it in JPG format with the filename: ea_masthead.jpg (NB all lower case letters!)

4. Open your FTP software and connect to your website. Now use the 'web server window' of the FTP software to navigate to your web server's directory in which you placed your installation of Easy Availability (TIP: This will be the directory with the file 'availability.php' in it.)

5. From there, navigate to the EasyAvailability sub-directory: ea/ea_images/.

6. In that directory, find the file: ea_masthead.jpg. Rename it to: ea_masthead_old.jpg. (TIP: FTP products have different methods of allowing you to access the 'file rename' command. On some you can right-click the file and choose 'Rename' from the fly-out menu).

7. Now use FTP's 'local window' to navigate to your newly-made image on your PC.

8. Select it and copy it across to your server.

9. Now view your availability page in your browser (don't forget to 'Refresh' the page in order to load your new graphic) to ensure that your picture is viewable.



TIP: To revert to the old graphic, access your server using FTP, visit the image directory shown above, delete the file ea_masthead.jpg (which is your own newly-made graphic), then rename the file ea_masthead_old.jpg to be ea_masthead.jpg.
Integrating EA into your site

How far you integrate Easy Availability into your site is a question of personal choice (as well as technical expertise). For normal use it's possible to blend it in with your pages simply by altering its colour scheme and perhaps changing its masthead graphic.

However, if you wish to integrate it more seamlessly, then almost all parts of the availability page can be customised to facilitate its integration with a wide range of normal page layouts (menus above, menus to the left, etc.) However, doing this will require familiarity with CSS (cascading style sheets) and HTML, and you will need to edit the internal code directly.

Those who wish to experiment with formatting may like to buy an HTML book to guide them along. One of the best, the most popular, and the most-widely regarded books for beginners is Elizabeth Castro's bestseller 'HTML for the World Wide Web'
How to Change the Language

Easy Availability is shipped with English as the default language. However, it comes pre-translated into French and German as well.

If you would prefer to display the field names, admin buttons and instructions in a language other than English, simply login to the Admin page and then change the language using the drop-down language selector at the top of the page.
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